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CONSTITUTION OF THE NATIONAL BEGONIA SOCIETY

1. The Society shall be known as The National Begonia Society.

2. The objectives of the Society are:
 a) To promote and encourage the cultivation of Begonias.
 b) To promote an Annual Show.
 c) To encourage the raising of new and improved cultivars.

3. The management of the Society shall be vested in the Chairman/ Vice Chairman/ Secretary  with a National Committee of up to ten (10) members.
 a) The officers of the society shall also be Ex-Officio members of the National Committee and by virtue of their Office will carry full voting rights and their number will count towards a Quorum.
 b) The Chairman and Vice Chairman shall be elected at the A.G.M. to serve for up to one year.
 c) The Committee shall be elected at the A.G.M. to serve for up to two years with half retiring annually on a rotational basis.
 d) The Committee shall recommend the President for up to a three year appointment at the A.G.M.
 e) The Secretary and Treasurer shall be elected at the A.G.M. to serve for up to two years.
 f) The Secretary, Treasurer and Membership Secretary shall each receive an annual Honorarium to be determined by the Committee.
 g) The Editor of the Society Bulletin shall be appointed by the Committee.
 h) The Web Master of the Society Web site shall be appointed by the Committee.
 i) The Librarian/ Archivist shall be appointed by the Committee.
 j) The Membership Secretary shall be appointed by the Committee.
 k) Any two members may nominate a member for office or committee. Nominations, in writing; duly Moved and Seconded and carrying the nominee signature of acceptance, must be received by the secretary no later than 28 days before the meeting.
 l) Co-opting of members on to the Committee shall be accepted.
 m) The Committee shall create new Areas where appropriate, and shall appoint the Area Representative.

 4. A written Motion submitted to the Secretary calling for a Special Meeting of the membership shall be moved and Seconded and signed by no less than 30 voting members.
 a) The Secretary shall arrange for the Special Meeting to be held within 75 days from receipt of the Motion.
 b) The Secretary shall give notice in writing of no less than 21 days to all members of the Special Meeting.
 c) No other business except for the Motion calling for the Special Meeting to be heard at the Special Meeting.

5. Quorum.
 a) Any 15 members to form a quorum at the A.G.M.
 b) Any 7 members to form a quorum at a Committee meeting.
 c) Any 30 voting members to form a quorum at a Special Meeting. d) In the event of no quorum being available after 30 minutes no business will be transacted.

6. The Annual Subscription, due on the 1st January, shall be determined by the Committee and ratified by the A.G.M.
 a) The Annual Subscription is for Single or Joint Membership but carries only one vote.
 b) New members joining between 1st July and 31st December to pay one half the annual subscription and the full subscription from 1st January following.
c) A member whose subscription is in arrears forfeits all rights of membership.
d) The Committee shall have the right to suspend or refuse membership to any person.

7. The financial year of the Society shall end on 31st December and the Annual General Meeting shall be held as soon as possible after this date.
a) The Secretary shall notify all members in writing of the date of the A.G.M. giving at least 21 days notice.
b) The Secretary shall present an Annual Report to the A.G.M.
c) The Treasurer shall present an Annual Receipt and Payment Account for the previous year to the A.G.M.
d) A member wishing to submit a Motion to the A.G.M. shall submit it in writing, duly Seconded by a member, to the Secretary 28 days before the AGM. No motion will be discussed without the Mover or a nominated representative being in attendance at the A.G.M.

8. The funds of the Society shall be deposited in a Bank/Building Society.
a) No deposit to exceed the Bank Deposit Guarantee Scheme.
b) All cheques must be signed by the Treasurer plus one of two signatories as approved by the Committee.
c) No Officer of the Society shall be personally responsible for any lawful debt incurred on behalf of the Society in the course of their duties.
d) With the exception of the Officers, no member may incur debts on behalf of the Society without prior written agreement of the Committee.

9. All Cups and Trophies shall be insured by the Society against loss.

10. The Committee are empowered to award the Society’s Silver Medal of Honour to any member for services to the Society.
a) The Committee are empowered to award the Society’s Gold Medal of Honour to any member who holds the Silver Medal of Honour, for exceptional services to the Society.
b) The Committee may recommend to the A.G.M. the award of Life Membership to any member.
c) All subscriptions shall be waived for a Life Member, but they may continue to enjoy all privileges of a fully paid up member.
d) The Committee may recommend to the A.G.M. the election of Vice Presidents.

11. All changes to the Society Constitution shall be ratified by the A.G.M.

12. The Committee are empowered to deal with any matter not covered by the above Constitution.

13. In the event of the proposed dissolution of the Society, an Extraordinary General Meeting must be called by the sitting Committee to decide on the charitable disposal of the remaining assets of the Society, after all debts have been discharged.

Updated 20 June 2013 following AGM on 18 May by R. Bryce NBS Secretary.

 

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