1. The Society shall be known as The
National Begonia Society.
2. The objectives of the Society are:
a) To promote and encourage the cultivation of Begonias.
b) To promote an Annual Show.
c) To encourage the raising of new and improved cultivars.
3. The management of the Society shall be
vested in the Chairman/ Vice Chairman/ Secretary with a National Committee of up to ten (10) members.
a) The officers of the society shall also be Ex-Officio members of the
National Committee and by virtue of their Office will carry full voting
rights and their number will count towards a Quorum.
b) The Chairman and Vice Chairman shall be elected at the A.G.M. to serve
for up to one year.
c) The Committee shall be elected at the A.G.M. to serve for up to two
years with half retiring annually on a rotational basis.
d) The Committee shall recommend the President for up to a three year
appointment at the A.G.M.
e) The Secretary and Treasurer shall be elected at the A.G.M. to serve for
up to two years.
f) The Secretary, Treasurer and Membership Secretary shall each receive an
annual Honorarium to be determined by the Committee.
g) The Editor of the Society Bulletin shall be appointed by the Committee.
h) The Web Master of the Society Web site shall be appointed by the
i) The Librarian/ Archivist shall be appointed by the Committee.
j) The Membership Secretary shall be appointed by the Committee.
k) Any two members may nominate a member for office or committee.
Nominations, in writing; duly Moved and Seconded and carrying the
nominee signature of acceptance, must be received by the secretary no
later than 28 days before the meeting.
l) Co-opting of members on to the Committee shall be accepted.
m) The Committee shall create new Areas where appropriate, and shall
appoint the Area Representative.
4. A written Motion submitted to the
Secretary calling for a Special Meeting of the membership shall be moved
and Seconded and signed by no less than 30 voting members.
a) The Secretary shall arrange for the Special Meeting to be held within
75 days from receipt of the Motion.
b) The Secretary shall give notice in writing of no less than 21 days to
all members of the Special Meeting.
c) No other business except for the Motion calling for the Special Meeting
to be heard at the Special Meeting.
a) Any 15 members to form a quorum at the A.G.M.
b) Any 7 members to form a quorum at a Committee meeting.
c) Any 30 voting members to form a quorum at a Special Meeting. d) In the
event of no quorum being available after 30 minutes no business will be
6. The Annual Subscription, due on the 1st
January, shall be determined by the Committee and ratified by the A.G.M.
a) The Annual Subscription is for Single or Joint Membership but carries
only one vote.
b) New members joining between 1st July and 31st December to pay one half
the annual subscription and the full subscription from 1st January
c) A member whose subscription is in arrears forfeits all rights of
d) The Committee shall have the right to suspend or refuse membership to
7. The financial year of the Society shall
end on 31st December and the Annual General Meeting shall be held as
soon as possible after this date.
a) The Secretary shall notify all members in writing of the date of the
A.G.M. giving at least 21 days notice.
b) The Secretary shall present an Annual Report to the A.G.M.
c) The Treasurer shall present an Annual Receipt and Payment Account for
the previous year to the A.G.M.
d) A member wishing to submit a Motion to the A.G.M. shall submit it in
writing, duly Seconded by a member, to the Secretary 28 days before the
AGM. No motion will be discussed without the Mover or a nominated
representative being in attendance at the A.G.M.
8. The funds of the Society shall be
deposited in a Bank/Building Society.
a) No deposit to exceed the Bank Deposit Guarantee Scheme.
b) All cheques must be signed by the Treasurer plus one of two
signatories as approved by the Committee.
c) No Officer of the Society shall be personally responsible for any
lawful debt incurred on behalf of the Society in the course of their
d) With the exception of the Officers, no member may incur debts on
behalf of the Society without prior written agreement of the Committee.
9. All Cups and Trophies shall be insured by
the Society against loss.
10. The Committee are empowered to award the
Society’s Silver Medal of Honour to any member for services to the
a) The Committee are empowered to award the Society’s Gold Medal of
Honour to any member who holds the Silver Medal of Honour, for
exceptional services to the Society.
b) The Committee may recommend to the A.G.M. the award of Life
Membership to any member.
c) All subscriptions shall be waived for a Life Member, but they may
continue to enjoy all privileges of a fully paid up member.
d) The Committee may recommend to the A.G.M. the election of Vice
11. All changes to the Society Constitution
shall be ratified by the A.G.M.
12. The Committee are empowered to deal with
any matter not covered by the above Constitution.
13. In the event of the proposed dissolution
of the Society, an Extraordinary General Meeting must be called by the
sitting Committee to decide on the charitable disposal of the remaining
assets of the Society, after all debts have been discharged.
Updated 20 June 2013 following AGM on 18 May
by R. Bryce NBS Secretary.